Workshops
Workshop schedule is subject to change.
All workshops must meet a minimum attendance by September 1, 2014. Any workshop that has not met minimum attendance may be cancelled. Should a workshop be cancelled, any registration fees for the workshop will be refunded.
TUESDAY . October 7, 2014
8:00am – 5:30pm . Pre-registration required
Workshop: Small Gauge Projection and the Art of Projector Maintenance and Repair
Chair and Speakers
Taylor McBride, Smithsonian Institution
Dino Everett, USC Hugh Hefner Moving Image Archive
Skip Elsheimer, A/V Geeks
Ben Moskowitz, Ben Moskowitz
Siobhan C. Hagan, University of Baltimore Langsdale Library
Liz Coffey, Harvard Film Archive
The Small Gauge Amateur Film Committee hosts a full-day pre-conference workshop on small gauge film projection and projector maintenance and repair. The workshop will cover 16mm, 8mm, and Super 8 film projection and projector repair and maintenance protocol for 16mm, 8mm, and Super 8 projectors (at least one model of each), as well as how to repair VHS players and tapes. Attendees will have the chance to work hands-on with the playback machinery and will leave with the knowledge of how to safely project small-gauge archival film as well as how to care for the projectors needed to view them. This workshop is made possible through the generous sponsorship of Boston Light & Sound and A/V Geeks LLC
8:30am – 5:30pm . Pre-registration required
Workshop: AMIA Cataloging and Metadata Committee Workshop [Day I]
Chair and Speakers
Thelma Ross, Academy Film Archive
Randal Luckow, HBO
Andrea Leigh, Library of Congress – Packard Campus
Rebecca Guenther, Rebecca Guenther
Linda Tadic, Audiovisual Archive Network (AVAN)
Meredith Reese, HBO
Meghan Fitzgerald, HBO
The bi-annually held cataloging and metadata workshop is sponsored by the AMIA Cataloging and Metadata Committee. This modified 2014 version contains new content and offers attendees—past and future alike—a workshop that emphasizes practical implementation of a variety of tools, including tools currently in development. It incorporates more hands-on exercises than ever before and addresses how the attendee can concretely integrate new models for description into their current workflows and environments. The two-day program moves the attendee from concept to implementation starting with cataloging principles and metadata concepts that form the basis for describing and providing access to moving images in an evolving media and media technology environment. The workshop includes information about the role of cataloging for analog and digital asset management; the value, purpose and application of metadata and cataloging standards; management of resources through their life cycles; descriptive, structural, and administrative metadata (including rights and preservation metadata); and, data models and data mapping. Dynamic presentations encompass film, video, digital, and broadcast materials and include interactive exercises to put cataloging and metadata concepts directly into practice. Laptop computer required – no laptops will be provided.
1:00pm – 5:00pm . Pre-registration required
Workshop: A/V Outsourcing for All: A Step-by-Step Method for Initiating Video Digitization Projects
Chair and Speakers
Melitte Buchman, NYU | Bobst Library
Kim Tarr, NYU Libraries
Paula DeStefano, NYU | Barbara Goldsmith Preservation &
Jonah Volk, Media Preservation Coordinator, Barbara Goldsmith Preservation Division, NYU
Videotape is at the end of its lifetime. Archives must begin migrating these precious records to digital files without delay. Often migration projects are not done because the migration process is so complex. This workshop will lay out a straightforward actionable plan for magnetic media collections. We will examine all aspects of the workflow for outsourced digitization projects, up to and included the delivery of preservation master digital files. This includes specific technical requirements, file formats, metadata, workflow and transfer specifications, quality assurance, quality control, file naming and file transfer protocol. Using New York University’s Digitizing Video for Long-term Preservation: An RFP Guide and Template (http://library.nyu.edu/preservation/VARRFP.pdf) we will step the participant through the process of outsourcing. This RFP handily includes a boilerplate template to fill out for vended projects. At the end of this workshop archivists of all levels should be ready to vend A/V materials to qualified labs.
WEDNESDAY . October 8, 2014
8:00am – 12:00pm . Pre-registration required
Workshop: Audiovisual & Preservation Technology Basics for Non-Engineers
Chair and Speakers
James Snyder, Library of Congress
The workshop will focus on providing a good technical basis, in plain English, for those who do not already have audiovisual engineering training. The goal is to allow non-technical people of all types to have a good, basic grasp of the technologies, concepts and terms involved in audiovisual recording and reproduction in general, digitization of audiovisual materials, and what is involved in file-based workflows, metadata and long-term data archiving once materials are digitized. People who attend the workshop will walk away with a good, operating grasp of the technologies involved, de-mystifying the terms and concepts audiovisual archivists face every day at institutions large and small to know what materials they are looking at, how to handle their preservation, how to plan for their digital conversion, and have a functional knowledge of the terminology and concepts required to write grants and contracts for digital conversion and storage of audiovisual materials.
8:30am – 5:30pm . Pre-registration required
Workshop: AMIA Cataloging and Metadata Committee Workshop [Day II]
Chair and Speakers
Thelma Ross, Academy Film Archive
Randal Luckow, HBO
Andrea Leigh, Library of Congress – Packard Campus
Rebecca Guenther, Rebecca Guenther
Linda Tadic, Audiovisual Archive Network (AVAN)
Meredith Reese, HBO
Meghan Fitzgerald, HBO
The bi-annually held cataloging and metadata workshop is sponsored by the AMIA Cataloging and Metadata Committee. This modified 2014 version contains new content and offers attendees—past and future alike—a workshop that emphasizes practical implementation of a variety of tools, including tools currently in development. It incorporates more hands-on exercises than ever before and addresses how the attendee can concretely integrate new models for description into their current workflows and environments. The two-day program moves the attendee from concept to implementation starting with cataloging principles and metadata concepts that form the basis for describing and providing access to moving images in an evolving media and media technology environment. The workshop includes information about the role of cataloging for analog and digital asset management; the value, purpose and application of metadata and cataloging standards; management of resources through their life cycles; descriptive, structural, and administrative metadata (including rights and preservation metadata); and, data models and data mapping. Dynamic presentations encompass film, video, digital, and broadcast materials and include interactive exercises to put cataloging and metadata concepts directly into practice.
8:30am – 5:30pm . Pre-registration required
Workshop: From Theory to Action: A Pragmatic Approach to Digital Preservation
Chair and Speakers
Jaime L Schumacher, University Libraries – Northern Illinois University
Jeff Hancks, University Libraries – Northern Illinois University
Patrice-Andre Prud’homme, Illinois State University
Aaisha Haykal, Chicago State University
The Digital POWRR grant, funded by the Institute of Museum and Library Services (IMLS) has been investigating scalable and sustainable digital preservation solutions to recommend for small- and medium-sized libraries with restricted resources. A number of grant partners will share their expertise with a one-day workshop, offering a theoretical and practical lens with hands-on experience with initial pre-ingest steps to accessioning digital content. Prior to attending the workshop, minimal background knowledge in digital preservation and curation and responsibilities for digital assets in participants’ organization is expected. The DPOE program offers valuable resources to prepare for this workshop. Participants will leave with an understanding of different tools and services and how they may fit within their organization. While participants will take away resources that help them align communication and advocacy, policymaking, and tool selection and implementation, they will also engage in a 3-3-3 Action Plan towards meeting their digital preservation goals. Laptop computer required – no laptops will be provided.
8:30am – 5:30pm . Pre-registration required
AMIA/DLF Hack Day (Sign up here)
AMIA/DLF Hack Day will be a unique opportunity for practitioners and managers of audiovisual collections to join with developers and engineers for an intense day of collaboration to develop solutions for audiovisual preservation and access. Within digital preservation and curation communities, hack days provide an opportunity for archivists, collection managers, technologists, and others to work together develop software solutions, documentation or training materials, and more for digital collections management needs.
For those of you who want to participate in another way, we’ll be hosting a concurrent Wikipedia edit-a-thon, which will focus on topics related to digital preservation & access for audiovisual materials. While we encourage non-engineers to participate in the hack day portion, there’s a lot of work to be done to describe topics relevant to our community on Wikipedia as well.
10:00am – 5:00pm . Pre-registration required
Workshop: Community Archiving Workshop
Chair and Speakers
Amy Sloper, Wisconsin Center for Film and Theater Research
Moriah Ulinskas, Wisconsin Center for Film and Theater Research
Sandra Yates, McGovern Historical Center
Yvonne Ng, WITNESS
Mona Jimenez, NYU Moving Image Archiving & Preservation
Rachel Beattie, University of Toronto
Community Archiving provides moving image archivists the opportunity to serve the community of Savannah and work with local volunteers to help an organization gain intellectual and physical control over an endangered moving image collection. Conference attendees are paired with community members to conduct basic processing, cataloging and inspection of a moving image collection and, by doing so, will learn how to identify risk factors and make preservation recommendations for moving image collections. Attendees will gain experience in working with and training non-archivists to care for their collections. In the process, they will engage in hands-on processing, inspecting, and cataloging audiovisual media. Most importantly, they will build relationships and connections with the Savannah community.
1:00pm – 5:00pm . Pre-registration required
Workshop: Preserving Your Audio and Video Assets: The Essentials
Chair and Speakers
Peter Brothers, SPECS BROS., LLC
John Walko, Scene Savers
What do you need to know to protect the video and audio materials in your collection? If you want to preserve these valuable assets, you really need a basic understanding of the media…what is unique about it, how it should be handled, how to evaluate its condition, and what concepts and decisions need to be applied to preserve the content for future generations. The workshop will start with an overview of tape structure, proper handling/storage procedures, obsolescence considerations and evaluation techniques needed to assess and protect what you have in your collections. This will include pictorial guides to identifying tape types, rate danger from obsolescence and standardized procedures to evaluate if tapes are safe to play or copy. The workshop will then review popular digital file options, digital storage options, essentials for choosing and dealing with digitization or storage vendors, how to determine when digitization or storage can be done in-house and, finally, options for metadata and content retrieval.